Title:  Finance Manager

Reports To:  Director of Finance and Administration

Location:  Cambridge, MA

Classification:  Full time salary (exempt)

Overall Responsibility

The Finance Manager serves as the agency’s primary bookkeeper and oversees all daily financial transactions, recordkeeping, and internal reporting. This position also supports the agency’s HR needs through benefits administration, recruiting assistance, and personnel file management. This position reports to the Director of Finance and Administration and works closely with the Program Officer, Director of International Programs, and RefugePoint’s external accounting service providers.

Key Responsibilities:

1.         Financial Management:

• Serve as the primary contact for RefugePoint’s outsourced bookkeeping, payroll, and donations processing services; Backstop these services when necessary, which may include performing all bookkeeping functions for the agency if needed;
• Perform all in-house bookkeeping duties, which may include accounts receivable and payable, recording all receipts and payments in QuickBooks Online, cutting checks as necessary, and preparing bank deposits;
• Prepare monthly payroll for all domestic and international staff;
• Assist with the preparation of monthly financial reports for HQ;
• Process all vendor payments and staff reimbursements;
• Calculate PTO accruals and in-kind donations on a monthly basis;
• Prepare materials required by agency auditors and support their fieldwork and follow up queries;
• Maintain organizational filing systems for financial backup documentation;
• Provide data for quarterly, monthly and annual reports for various stakeholders, liaising with program staff as necessary on specific grant management;
• Help ensure proper fiscal controls are in place;
• Enhance existing system to account for financial transactions by making recommendations on the chart of accounts and other cost-tracking systems; and
• Further elaborate bookkeeping policies and procedures and maintain agency’s P&P manual.

2.         Human Resources:

• Track and disseminate staff attendance and PTO balances;
• Assist in the implementation of employee benefits plans, including health, dental, retirement, FSA, life & disability, etc…;
• Coordinate new hire paperwork and administrative onboarding of new staff, including HQ staff and deployed project staff;
• Maintain personnel files, ensuring they are complete and up-to-date;
• Assist in maintaining and updating employee manuals; draft SOPs as needed;
• Field HR and Finance related questions from employees; and
• Identify and implement HRIS solution to further streamline HR functions, in particular with overseas employees.

3.         General:

• Manage organization’s insurance policies (D&O, general liability, worker's compensation, etc.); handle annual insurance audits, policy changes, and research of new policies;
• Manage vendor accounts for utilities, supplies, and professional services; and
• Serve as a back-up in the HQ office in providing general administrative support including: handling phone calls and routine correspondence; opening and responding to mail; ensuring compliance with required filings or other rules and regulations for non-profit agencies.

Other duties as assigned.

Desired Skills and Qualifications:

• Bachelor’s degree in accounting, business management, or other related field from an accredited university;
• 3-5 years’ experience in operations, finance, and/or HR in a nonprofit organization; 2-4 years of which must be directly in financial bookkeeping or management;
• Demonstrated knowledge and experience applying Generally Accepted Accounting Principles required;
• Demonstrated experience and familiarity working with Quickbooks or Quickbooks Online strongly preferred;
• Experience in at least some of the following tools and systems currently in use: Google Drive, ApplicantStack, Zoho, Dropbox, Salesforce, and/or Bill.com;
• Strong communication, professional presence, personal initiative, and diplomatic inter-personal skills;
• Ability to remain highly organized with a strong attention to detail;
• Analytical, detail-oriented, of the highest integrity, and possessing sound judgment; and
• Commitment to RefugePoint’s mission.