Title: Human Resource Intern

Location: Nairobi, Kenya

Duration: Six Months

Supervisor: Senior Manager, Human Resource & Regional Program   

Stipend: KES 30,000 per month

Agency overview
RefugePoint was founded in 2005 to provide lasting solutions for the world’s most vulnerable refugees. We work to fill the critical and unmet needs of people affected by war and conflict that have fallen through the net of humanitarian assistance, in particular women, children and urban refugees.

Position overview
The primary responsibility of the HR intern is to provide general administrative support for the Human Resources department.

Key responsibilities:
Assist with various administration roles;

• Including but not limited to supporting on-boarding and off-boarding forms, scheduling of recruiting interviews and off-boarding interviews, requesting reference checks and monitoring the same, and ensuring accurate filing of requisite documents.  

• Support in preparing the onboarding schedules for new staff.

• Leave tracking and reconciliation to ensure the 2023 leave trackers are up to date

• Help track performance evaluation reports and ensure the department managers and staff have filled them.

• Support in coordination of monthly all hands meetings.

• Assist in payroll preparation.

• Ensure employee record-keeping accuracy and facilitate in sharing monthly employee records with headquarters;

• Track monthly anniversaries for staff and send out appreciation emails.

• Distribute Employee Handbook, Code of Conduct, Standard Operating Procedures, as well as additional requisite onboarding and/or yearly sign off documents to staff, ensure proper filing and tracking;

• Observe and/or participate in recruitment and exit interviews; 

• Observe and/or participate in wellness check-ins with staff;

• Perform miscellaneous clerical tasks such as filing, scanning, data entry;

Other duties as assigned.

Minimum Requirements:

• CHRP/Diploma in Human Resources Management;

•  Bachelor’s Degree in Human Resource, Business Studies or a related field is an added advantage.

Desired Requirements:

• Ability to maintain a high level of confidentiality;

• Excellent interpersonal, written and verbal communication skills;

• Comfortable working closely with multiple levels in the organization;

• Able to excel working independently and in a fast-paced team environment;

• Ability to meet challenging deadlines;

• Demonstrates exceptional attention to detail and problem solving;

• High proficiency with Excel, Word, Adobe.

Special Requirements:

• A police clearance certificate.